The fee of $14,000 per industry supported-symposium includes:
• One (1) meeting room with conference-style seating arrangement for 100 people at a conference location, standard podium, and head table for four (4) presenters. Note: Every effort is made to avoid placing competing topics at the same time; however, it is not guaranteed. Estimated attendance is provided as a guideline. Actual attendance may yield a lower or higher number.
• Two (2) 6-foot skirted tables and two (2) chairs outside the meeting room (if needed).
• Placement of one (1) promotional sign (22" x 28") displayed near main registration.
• One (1) e-mail invitation sent by GSA to conference pre-registrants. GSA must approve content.
• Symposium announcement in the meeting mobile app and program website (all linking to your organization’s website, if desired), and in one issue of the GSA Annual Scientific Meeting e-newsletter.
• Up to five (5) symposium-only badges for symposium presenters and staff.
The online application deadline is August 1, 2025. GSA will not consider applications that are incomplete or are missing required signatures and documentation. GSA processes applications on a first-come, first-served basis. GSA notifies applicants in writing of acceptance of their symposium proposal – with confirmation of assigned date, time slot, and location – on a rolling basis as proposals are received. Note: Hotels will release space on a first-come, first-served basis to companies that have been approved. Hotels will not assign space for symposia without confirmation of GSA approval. GSA will provide you with a list of available hotels with your approval email.
A $1,000 refundable deposit is required upon submission of the application. If GSA does not approve the industry-supported symposium, the Society will return the deposit within 30 business days. Upon approval and acceptance, GSA will invoice the symposium organizer for the balance; payment is due upon receipt or within 30 days. The symposium must be paid for in full for inclusion in GSA promotional materials.
The GSA Annual Scientific Meeting Program, Publications, and Products Committee or its designee reviews all submitted applications. Only a limited number of applications can be accepted. Recommended symposium topics of interest include but are not limited to Alzheimer’s disease and related dementias, cardiovascular disease, cancer, caregiving, comparative effectiveness research, diabetes, gastrointestinal disease, hypertension, immunization, influenza, mental health, nutrition, obesity, oral health, pain, Parkinson’s disease, preventive medicine, respiratory disease, sarcopenia, social isolation, vaccines, and venous thromboembolism.
The content of symposia must be noncommercial and offer objectivity in the presentation. It is the organizers’ responsibility to ensure that proper disclosure is provided to the audience regarding any industry-related financial relationships of the speakers and any off-label uses of products discussed.
Meeting planners and/or medical education companies that are developing industry-supported symposia must include an authorization letter on the industry supporters’ letterhead authorizing the company to serve as the sponsor’s agent to the GSA Annual Scientific Meeting. Applicants must submit letters with the application submission.